Samford University

+

Policy Manual

Table of Contents

Disclaimer  

Mission Statement

Management Philosophy  

University Purpose 

  1.  

    I. General

  2. 1.01 Preparation of Samford University Policies and Procedures
  3. 1.02 Scheduling of Campus Events and Facilities  
  4. 1.03 Loss, Damage, or Theft of Personal Property  
  5. 1.04 University Approved Stationery  
  6. 1.05 Student/Employee Use of University or Personal Vehicle on University Business  
  7. 1.06 Drug and Alcohol Use  
  8. 1.07 Rotunda Club  
  9. 1.08 Nondiscrimination  
  10. 1.09 Campus-wide Emergencies  
  11. 1.10 Solicitation  
  12. 1.11 Inclement Weather  
  13. 1.12 Employee Parking and Traffic Control  
  14. 1.12B Vendor Parking  
  15. 1.13 Investment Management  
  16. 1.14 University Responsibility to Athletes Injured in Intercollegiate Athletics  
  17. 1.15 Communicable Diseases  
  18. 1.16 Off-Campus Trip Refund  
  19. 1.17 University Communications  
  20. 1.18 Employee Computer Loan Program (Rescinded 12/04/07)
  21. 1.19 No Harassment Policy  
  22. 1.20 Scheduling Guidelines for Off-Campus Religious Organizations  
  23. 1.21 Inter-Institutional Tuition Subsidy Among Baptist College Personnel (Rescinded 10/19/04)
  24. 1.21B Inter-University Faculty/Staff Dependent Tuition Scholarship Program (Rescinded 01/01/02)
  25. 1.21C Tuition Exchange Program  
  26. 1.22 Missionary House Rental  
  27. 1.23 The Dwight and Lucille Beeson Center for Healing Arts Guest (Rescinded 10/20/11)
  28. 1.24 Family Educational Rights and Privacy Act (FERPA)  
  29. 1.25 Political Activity (Revised 5/8/12) 
  30. 1.26 Treatment of On-Campus Medical Incidents  
  31. 1.27 Records Management Policy (Revised 2/26/13)  
  32.           1.27.1 Records Management Procedure - Storage of Active Records
  33.           1.27.2 Records Management Procedure - Access and Security
  34.           1.27.3 Records Management Procedure - Archiving and Disposal
  35.           Records Mangement Schedule
  36. 1.28 Identity Theft Prevention Policy  
  37.  
  38. II. Academic Affairs

  39. 2.01 Faculty Employment  
  40. 2.02 Institutional Review Board of Human Subjects  
  41. 2.03 Replacement Diplomas  
  42. 2.04 Academic Grants and Sponsored Program Policies and Procedures  
  43. 2.05 Full-Time Staff Employees Who Teach  
  44. 2.06 Academic Centers and Institutes
  45. 2.07 Academic Program Creation, Modification, Deactivation and Termination 
  46. III. Personnel

  47. 3.01 Employee Policies

    1. 3.01.1 Definitions of Employee Status  
    2. 3.01.2 Employment of Relatives  
    3. 3.01.3 Outside Employment  
    4. 3.01.4 Employee vs. Independent Contractor  
    5. 3.01.5 Performance Review for Non-Academic Employees  
    6. 3.01.6 Confidential Information  
    7. 3.01.7 Employee Complaints  
    8. 3.01.8 Disciplinary Procedures  
    9. 3.01.9 Documentation of Discipline  
    10. 3.01.10 Absences or Tardiness  
    11. 3.01.11 Smoking  
    12. 3.01.12 Nametags  
    13. 3.01.13 Identification Cards  
    14. 3.01.14 Firearms and Weapons  
    15. 3.01.15 Safety and Loss Control  
    16. 3.01.16 Termination of Employment
    17. 3.01.17 Salary Adjustments  
    18. 3.01.18 Exit Survey
  48. 3.02 Payroll Policies and Procedures

    1. 3.02.1 Office Hours  
    2. 3.02.2 Payroll Procedures  
    3. 3.02.3 New Employee Orientation  
    4. 3.02.4 Overtime  
    5. 3.02.5 Assignment of Wages  
    6. 3.02.6 Leaves of Absence Without Pay  
    7. 3.02.7 Vacation (See Staff Handbook for Vacation Policy)
    8. 3.02.8 Sick Leave  
    9. 3.02.9 Holidays  
    10. 3.02.10 Leave for Death in Immediate Family  
    11. 3.02.11 Military Leave  (Revised 4/2011)
    12. 3.02.12 Jury Duty/Voting  
    13. 3.02.13 Assignment and Utilization of Personal Days (Rescinded 3/6/07)
  49. 3.03 Lunch Hour Scheduling  
  50. 3.04 Employee Transfer  
  51. 3.05 Initial Six Months Employment Period  
  52. 3.06 Employee Tuition Benefit  
  53. 3.07 Employee Moving Expenses  
  54. 3.08 Employee Required Housing  
  55. 3.09 Non-faculty Classification and Compensation

    1. 3.09.01 Classification of a New Position  
    2. 3.09.02 Position Reclassification  
    3. 3.09.03 Determination of Salary - New Employee  
    4. 3.09.04 Promotion  
    5. 3.09.05 Demotion  
    6. 3.09.06 Transfer  
    7. 3.09.07 Pay Below Minimum  
    8. 3.09.08 Pay Above Maximum  
    9. 3.09.09 Annual Salary Adjustments
  56. 3.10 Employee Tax Liability  
  57. 3.11 Recognition at Retirement/Termination of Employment  
  58. 3.12 Employee Special Events Recognition  
  59. 3.13 Non-Academic Hiring  
  60. 3.15 Employee Key Issuance and Responsibility  
  61. 3.16 Employee Christmas Parties  
  62. 3.17 Tax-Sheltered Annuities  
  63. 3.18 Coordination of Health Benefits for Working Spouses  
  64. 3.19 Health Insurance for Employees Retiring No Later Than 12/31/93  
  65. 3.20 Special Retirement Policy for Employees Who Are 55 by 12/31/93 with 20 Years or More Service at Normal Retirement  
  66. 3.21 Medical Insurance Coverage for Retirees  
  67. 3.22 Family and Medical Leave Policy  
  68. 3.23 Full-Time Non-Faculty Employees Working Less Than 12 Months  
  69. 3.24 Sick Leave Donation Policy  (Rescinded 04/01/2014)
  70. 3.25 Recognition for Purposes of Service Awards  
  71. IV. Business Affairs

  72. 4.01 Student Charges and Refunds  
  73. 4.02 Control of University Funds  
  74. 4.03 Receipt of Funds from Employees  
  75. 4.04 Samford University Bank Accounts and Deposits of Funds  
  76. 4.07 Check Cashing  
  77. 4.08 Conflict of Interest  
  78. 4.09 Reimbursement of Travel Expense  
  79. 4.10 Inventory Control  
  80. 4.11 Purchasing  
  81. 4.12 Arbitration Clauses for Contracts  
  82. 4.13 Sale of Items: Bookstore and Others  
  83. 4.14 Employment of Consultants  
  84. 4.17 Endowment Spending  
  85. 4.18 Reimbursement of Entertainment and Guest Expense  
  86. 4.19 Reimbursement for University Business Related Long Distance Telephone Calls  
  87. 4.20 Cell Phone Usage and Allowance
  88. 4.21 Credit Card Processing and Security Policy
  89. V. University Relations/Development

  90. 5.01 Naming Buildings and Spaces  
  91. 5.02 Honorary Doctoral Degrees  
  92. 5.03 Life Insurance Gifts  
  93. 5.04 Administering Gifts In-Kind  
  94. 5.05 Designated Gifts  
  95. 5.06 Donated Securities  
  96. 5.07 Gift Annuity Agreements with Alabama Baptist State Convention  
  97. 5.08 Fund-Raising  
  98. 5.09 Scholarship Awards  
  99. 5.10 Charitable Gift Annuities  
  100. VI. Computer and Telecommunication Services

  101. 6.01 Computer and Telecommunication General Policy and Procedure  
  102. 6.02 Data and Applications Security Agreements (Revised Confidentiality-Security Agreement)  
  103. 6.03 Sign Off Policy for Change Management  
  104. 6.04 Computing and Information Technology Values and Policies (Revised 8/2011)  
  105. 6.05 Network and Server Policies  
  106. 6.06 E-Commerce Management Policy  (Rescinded 08/11/2011)
  107. 6.07 Access to Constituent Services: Agreement between Constituents of and Samford University  
  108. 6.08 World Wide Web Policy
  109. 6.09 Use and Provisioning of Mobile Computing Devices 
close x