Samford University

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Formal Invitation Guidelines

Developing a Formal Invitation

  • Place Samford's seal or logo at the top. (Seal use must be approved by President's Office.)
  • List the name(s) of the host(s), using the host's full name. Omit honorifics such as Dr., Mr., Mrs. and Ms. unless the person holds an official rank. The host's title goes on a line beneath the host's name. When there are multiple hosts, the most senior person's name is listed first. The exception to this rule is for the president and spouse (i.e., "President and Mrs. Andrew Westmoreland," no title beneath).
  • Extend the invitation.
    very formal: "request(s) the pleasure of your company at"
    less formal: "cordially invite(s) you to"
  • List the event, such as "dinner," a reception" or "lunch."
  • Give the purpose of the event (i.e., "in honor of...").
  • Give the date.
    very formal: "Friday, the twelfth of February"
    less formal: "Friday, February 12"
  • Write out the time (i.e., "at seven o'clock"). Add "in the morning," "in the afternoon" or "in the evening" if the event title doesn't give an indication. It would be unnecessary to list "in the evening" if the event is a dinner, for example.
  • Give the location, including street address. For campus buildings, state the room within the building and the building name. For an off-campus property, state the full name, street address and city.
  • List any special instructions, such as "map enclosed."
  • List R.S.V.P. information. If you are issuing an invitation without a separate response card, print the address and telephone number of the person handling replies. If you are supplying response cards, state "Response card enclosed." Do not list a cutoff date for a reply.

Formal Invitation Sample

Formal Invitation Sample

Semi-Formal Invitation Sample

Semi-Formal Invitation Sample

 

 

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